Bid Desk Customer Agreement

Effective November 9, 2026.

1. Parties, the bid and the price

Parties. This agreement is between Priced to Win LLC, a Florida limited liability company doing business as Priced to Win ("we"), and the company named in the quote or checkout ("you"). It adds to our Terms of Service at pricedtowin.com/terms/ and is posted at pricedtowin.com/bid-desk-agreement/. Order of documents: for Bid Desk matters, this agreement controls over the Terms of Service; for everything else, the Terms of Service control.

The bid. Each Bid Desk package covers one public bid or proposal named in your quote and at checkout (the "Bid"), including its addenda issued before delivery. A rebid, new solicitation or a different contract is a new Bid.

Price by contract size. Bid Desk is priced per Bid, based on the yearly value of the contract being bid (its "size"). Your price is stated in your written quote and at checkout, and that price is the one that applies to your Bid.

How yearly value is measured. We use the first of these that's available, and we state which one in your quote:

The agency's published estimate of yearly cost for the Bid.
For a multi-year contract, the agency's estimate of the total base-term cost divided by the number of base-term years. Option years, renewals and extensions are not counted.
The most recent yearly price paid under the current or prior contract for the same scope, from public records. A monthly price is multiplied by 12.
For task-order, as-needed or indefinite-quantity work, the agency's estimated yearly spend, or else the last full year's spend from public records.

If none is available, we'll agree the size with you in writing before you pay.

How the size is confirmed. Before we send a payment link, we confirm the size from the agency's documents and public records, such as the prior contract price, the scope and the estimated value. If the size we confirm differs from the size you told us, we quote the confirmed size. We send a payment link only after the price is confirmed, and you pay before work begins. The size stated in your quote is locked once you pay, with one exception: an addendum that adds or removes buildings, sites or services and changes the yearly value enough to move the Bid into a different size. If that happens, we'll tell you in writing within 1 business day of seeing the addendum. You can then pay the difference to cover the new scope, or keep the original price, and we'll cover only the original scope. If the change moves the Bid to a smaller size, we'll credit you the difference toward a future Bid.

Plans. If you buy an annual plan or retainer, the number of Bids, sizes covered and term are stated at checkout, and this agreement applies to each Bid under it.

2. What we deliver and what you're responsible for

What we deliver for each Bid:

Bid brief: what similar Illinois contracts were awarded for, where winners landed against the low bid, how the agency scored its last award when public, and who else is looking at the Bid when that's public.
Requirements check: every requirement, form, license, insurance, bond, wage and staffing rule we find in the documents, with page numbers, checked against what you send us.
Final review: a check of your completed bid forms against the requirements before you submit.
Debrief: after the opening, where you placed and what the results show, once the agency releases them.

Timing.

Your request must reach us at least 7 days before the Bid is due.
We deliver the bid brief within 2 business days after payment and receipt of the bid documents.
We deliver the final review within 48 hours after we receive everything on your checklist, including your prices.
If an addendum materially changes the requirements after we deliver the bid brief, we'll send an updated requirements check within 2 business days of receiving it, at no added cost.
If the agency moves the due date, our delivery times stay the same, but we won't deliver later than 1 business day before the new due date, as long as we have your checklist items at least 3 business days before it.
Delays caused by information you send late or incomplete are not our responsibility.

You are responsible for:

Deciding whether to bid and setting every price. We never set, suggest or recommend a bid price.
Reading the agency's full documents and addenda.
Meeting every requirement, license, insurance, bond and wage rule.
Attending required walk-throughs and meetings.
Meeting deadlines, and signing and submitting the bid in your own company's name.
The accuracy of everything you give us or the agency.

What we don't do: we don't submit bids for you, contact the agency on your behalf, act as your agent or representative, or take any part in the award decision.

3. Fees, credits and refunds

Flat fee, not tied to the outcome. Each fee is a flat fee for the work described above. It is earned whether you win, lose, submit or don't submit. No part of any fee depends on whether you are awarded a contract. We do not charge success fees, commissions or any amount based on an award.

What counts as cancelled or can't qualify.

Cancelled means the agency gives written notice that it is cancelling the Bid or rejecting all bids before opening, or postpones the due date by more than 60 days without setting a new one.
Can't qualify means the solicitation has a mandatory requirement you don't meet and can't meet by the due date. Examples are a license, certification, set-aside status, bonding capacity or insurance limit you can't obtain, or a mandatory pre-bid meeting that took place before you paid. The requirement must be identified in our requirements check or by the agency, and confirmed by you in writing.
The timing of an event is measured against the time-stamp on the email delivering the bid brief.
Credits must be requested within 30 days of the event.

Credit if the Bid can't go forward before we deliver. If, before we deliver the bid brief, the Bid is cancelled or you can't qualify for it, we will give you a credit for the full amount you paid. You can use it on any future Bid of the same or a smaller size within 12 months. You can also use it on a larger Bid by paying the difference. The credit has no cash value and can't be transferred to another company.

Credit if it happens after we deliver. If the Bid is cancelled after we deliver the bid brief, but before the final review, we will credit 50% of the fee toward a future Bid on the same terms.

Refund instead of a credit. If you ask within 7 days of payment and we haven't started work, we will refund you instead of issuing a credit.

Otherwise non-refundable. Except as stated in this section, fees are non-refundable once work has begun. That includes when you decide not to submit, miss a deadline, are rejected or disqualified, or don't win.

If we decline. We may decline any Bid before you pay. If we can't deliver a Bid we've accepted for reasons within our control, we will refund that Bid in full.

4. Confidentiality, other clients, no guarantees

Your information stays confidential. We keep your prices, bid documents, staffing plans and anything else you send us confidential. We use them only to deliver your Bid Desk work, and we never share them with anyone, including other clients. Public records (such as bid tabulations after the opening) are not confidential.

Other clients on the same bid. We may provide Bid Desk and our reports to other companies, including companies bidding the same Bid. When we do:

Each client's package is built only from public records and that client's own information.
Your prices, forms, staffing plans and questions are used only in your package. They never go into another client's work, and no client receives analysis based on them.
We never tell any client whether another company is using Bid Desk on a Bid, and we never compare clients to each other.

Exclusive option. For any Bid, you can ask for exclusivity before you pay. If we agree, we won't take another Bid Desk client on that Bid. Exclusivity is quoted separately and confirmed in writing.

No guarantees. Everything we provide is drawn from public records and is for your own decisions. We don't guarantee any award, score, placement or result, or that the agency won't reject or disqualify a bid. We aren't providing legal, accounting or engineering advice.

Terms of Service and liability. The Terms of Service that apply are the version in effect on the date you pay, which is linked in your quote. Their sections on warranties, indemnity and disputes apply to Bid Desk. For any claim relating to a Bid, our total liability is limited to the fee you paid for that Bid; for other claims, the cap in the Terms of Service applies.

Use of our work. Bid briefs and checklists are for your company's internal use on the Bid, under the license in our Terms of Service.

Agreement. You accept this agreement when you pay for a Bid Desk package or plan.

Priced to Win LLC, 7901 4th St N, STE 300, St. Petersburg, FL 33702 · hello@pricedtowin.com · (802) 341-0957